Review Attached Documents for Activities During Bufdir Report Preparation
Coordinators preparing Bufdir reports need confidence that activities with documentary evidence requirements (such as events with invitations or promoted activities) have appropriate attachments. The coordinator can navigate to individual activity records from the Bufdir report preparation flow and check the document attach widget to confirm evidence is present. This is a coordinators-only concern since they are accountable for organizational compliance; peer mentors are responsible only for their own activities.
User Story
Acceptance Criteria
- Given a coordinator is reviewing activities for a reporting period, when they open an activity detail screen, then the document attach widget shows all attached documents for that activity
- Given an activity has no attached documents, when a coordinator views it, then the empty state is clearly visible indicating no evidence has been uploaded
- Given a coordinator identifies a missing document for an activity, when they add a document on behalf of the activity record, then the document is saved and linked to that activity with their user context
- Given the coordinator reviews multiple activities, when they navigate between activity detail screens, then documents load correctly for each respective activity without cross-contamination
Business Value
Coordinators are accountable to Bufdir for the completeness of grant documentation. Providing visibility into attached evidence during report preparation prevents submission of incomplete reports and eliminates the risk of retroactively searching email archives when Bufdir requests supporting materials.
Components
- Document Attach Widget ui
- Document Storage Service service
- Activity Document Repository data
- File Storage Backend infrastructure